Our commitment to privacy: We want you to know how we collect and use the data you provide to us, and that’s what we offer you on this page.
The following terminology is used throughout this document:
The purpose of the Information notice is to inform data subjects of the nuances of data processing in compliance with the requirements of the General Data Protection Regulation (hereinafter GDPR), and at the same time - adopt the terms and conditions of the other Party, the Controller, to enable the 5G Forum concerned to take place.
The Registration Website visitors are completely free to choose whether to accept or deny the relevant offer, and in the event of non-acceptance, only processed information will be of legitimate interest to the Controller - the retention of technical connection information for maintenance and security of the Registration Website. However, the visitor to the Registration Website should be aware that failure to accept the offer and failure to provide the relevant data means that he / she will not be able to participate in the 5G Forum as a member.
- Staff members, in accordance with their duties resulting from their employment or service relationship with the Controller;
- Outsourced service providers who have a contractual relationship with the Controller that governs the protection of personal data and provides that Personal Data of the Data Subject may only be processed in accordance with the instructions provided by the Controller and may not be used for other purposes;
Purpose of basic data processing and types of data to be collected
Purpose of basic data processing: Organisation of 5G Forum, including registering members, creating a list of members, checking members, providing informal communication between members (i.e. networking and afterparty).
Legal basis for basic data processing: The legitimate interest of the Controller in ensuring the conduct of the 5G Forum, as well as the acceptance of the Participant and the adoption of the relevant rules on participation, in accordance with points (b) and (f) of the first paragraph of Article 6 of the General Data Protection Regulation.
Types of data to be processed:
- 5G Policy Maker Hackathon;
- Hackathon of the leading 5G technology start-ups “X-Hackathon”;
- B2B Speed Networking Event;
- Social event on the first day;
Duration of processing: pending the achievement or modification of the purpose of data processing, but not exceeding 5 years if the modification of other similar measures is not carried out.
Related data processing purposes
 Description of the legal grounds for the processing of personal data related to the visit (opening) of the Registration Website:
Process: The Controller shall carry out the processing of personal data in order to ensure the functioning of the Registration Website, including, collecting and storing technical information regarding the connection (e.g. connection IP address, connection date and time), as well as organising the circulation of cookies;
Purpose and Legal Reason: The legitimate interest of the Controller (point "f" of the first paragraph of Article 6 of the General Data Protection Regulation) to maintain the Marketing site in order to ensure the conduct of the 5G Forum, as well as to ensure the safety of the Registration Website – to detect, evaluate, detect and prevent technical problems or unlawful conduct by third parties.
Duration of processing: 5 years or, in the detection of an incident, until the full prevention of the incident and the consequences thereof, including the completion of proceedings for damages.
 Description of the legal basis for the processing of personal data related to the performance of the Company's legal duties:
Process: The Controller shall carry out the processing of personal data, compile and transfer them (personal data) to the national regulatory authorities or to the court after receipt of an official request and in accordance with the procedures specified in the Law;
Purpose and Legal Reasons: Performance of the obligations under the Accounting Officer Law (Section 6, first paragraph, point "c" of the General Data Protection Regulation) — Performance of lawful requests from national regulatory authorities or courts;
Duration of processing: according to the purpose of the processing of basic data, but upon the occurrence of the relevant request, according to its nature, however, in any case the term of storage shall not be less than 3 years - in accordance with the requirements for the storage of the statutory documents for the organisation of accounts.
 Description of the legal basis for the processing of personal data related to the planning and conduct of the follow-up activities:
Process: Controller, on the basis of the agreement of the 5G Forum member, will contact the email provided by the participant, sending information on other, similar events and other related news. In each consignment, describing the possibility for data subjects to withdraw their consent to data processing.
Purpose and Legal Reasons: Transmission of news and other useful information to data subjects on the basis of their consent, provided with a full understanding of the legal nature and effects of the consent (Article 6, first paragraph, point "a" of the General Data Protection Regulation). Failure to give consent does not affect the rights and behaviour of the individual concerned in the 5G Forum, but further information on the related measures and other related information will not take place. Consent must be revoked at any time, but the withdrawal of consent will affect the processing of data in the future, i.e. by agreeing to the processing of data for that purpose the data subject is aware that it will receive at least one information notice.
Duration of processing: until withdrawal of consent or renewal of consent in another similar measure, but for a maximum of 5 years if no renewal of the information takes place.
 Description of the purpose of the processing of personal data relating to the legitimate interests of the Controller and the legal basis for the processing of personal data:
Process: In the event of a potential claim on the part of the data subject or, having determined that the data subject, by its action, has caused damage to the property, interest or reputation of the Controller by providing an appropriate claim against the data subject, as well as the identification, accumulation and demonstration of the history of the activities of the Controller, the information of the members registered for the 5G Forum and photographs of the participants who are recorded during the course of the 5G Forum shall be stored and transferred to other persons in specified cases.
Purpose and Legal Reasons: The legitimate interests of the Controller (Article 6, first paragraph, point "f" of the General Data Protection Regulation):
Duration of processing: according to the nature of the legitimate interest in question, the protection of its legitimate interests for a maximum of 10 years, whereas the processing of historical information without a time limit, as the purpose of data processing is permanent.
If you have any additional questions about the processing of your data, please contact our personal data protection specialist , writing us to the email firstname.lastname@example.org
 As a data subject, you are entitled to request detailed information about data processing, including data processed for you, data processing purposes and legal justification, data recipients, duration and other aspects of your data processing.You are also entitled to request data correction as well as data deletion. However, due to the specifics of the processing of information, not all the data may be corrected or deleted. For questions relating to the processing of your data, please contact the Data Protection Officer.
 In any case, if you suspect that your data processing was unlawful, you are entitled to file a complaint with the data protection authority, acting in accordance with the complaint procedure specified by the data protection authority. In Latvia, data protection supervision is ensured by the Data State Inspectorate (www.dvi.gov.lv).
 Other information about data processing:
- The Controller uses Personal data collected directly from you and from scanning your badge to facilitate and improve your experience at the 5G Forum. For more protection of your Personal data the Organizer uses Bar Code on your badge, which is pseudonymization of your data, because Bar Code does not carry any personal information, however, contains a unique ID code that is correlated with your Personal Data, including but not limited to your name, company, phone number, mailing address, and email address. The Controller does not share scanned information with any third parties for commercial purposes.